HR MANAGER Job Description – HR MANAGER Roles, Responsibilities, Qualification, KRA

The role of an HR Manager consist of overall human resource management which includes – Recruitment/ Talent Acquisition, Induction & Onboarding, Training/ Learning & Development, PMS / Performance Management System, Employee Engagement, Employee Life Cycle Management, Compliances of Labour Laws, Payroll Processing, HR Policy creation/updation, Organizational Development & Change Management.

Provided below is the detailed Job Description, Qualification & KRA of HR Manager role. The actual role and responsibilities may differ as some HR Managers / HR Generalists are given responsibility of only some functions of HR –

HR Manager Job Description –

 Talent Acquisition Responsibilities –

  • Responsible for Manpower Planning for the organization / for the assigned departments.
  • Responsible for sourcing of profiles through internal job postings,  job portals, references, manpower agencies, social media and other sourcing channels.
  • Conduct HR interviews and assess applicants’ relevant knowledge, skills, soft skills, experience and aptitudes.
  • Conduct assessment centers to identify required competencies in the candidates.
  • Prepare and issue Offer letters/ Appointment letters.
  • Complete joining formalities of the new employees.

HR Policy Creation & Updation

  • Create HR Policy in compliance with the law of the land and considering the best practices and business requirements. Update the policy as per the requitemet.
  • Create and streamline HR processes to improve overall efficiency of Human Resource Department.
  • Ensure effective implementation of HR policies to improve HR performance and optimize employee productivity.

Performance Management System

  • Ensure Job descriptions, KRAs (Key Result Areas) & KPIs (Key Performance Indicators) are defined for all the employees based on Organizational goals & Objectives.
  • Facilitate Periodic Performance review, appraisal & feedback to build a performance driven culture. Ensure an performance evaluation in an objective manner.
  • Compile appraisal rating data for annual salary review. Roll out salary increments based on the performance.

Payroll & Compliances

  • Responsible for payroll processing in a timely manner so that employees get salaries within the stipulated timeline.
  • Ensure adherence to all the Payroll related compliances as required by the law of the land.
  • Coordinate with Internal Auditors & External Auditors for regular HR Audit.

Employee Life Cycle Management

  • Responsible for entire life cycle management of employees – from Joining to Separation.
  • Responsible for coordination, approvals and distribution of letters for Confirmations, Promotions, Transfers, Exit Management etc.
  • Maintain employee files & data accurately.
  • Conduct Exit Interviews, Process full & Final settlements.

Employee engagement 

  • Conduct One to One meetings with employees to understand their issues & and resolve them.
  • Conduct skip level meetings for all the departments.
  • Deal with disciplinary matters / grievances and HR issues proactively.
  • Conduct Employee engagement activities on a regular basis. Celebrate festivals at the workplace.

Training / Learning & Development:

  • Conduct Training Need Identification (TNI) to identify the training requirements of the employees. Conduct TNA (Training Need Analysis).
  • Design training calendar as per the Training Need Identification and the Training Budget.
  • Prepare training content, Design Training Modules, and impar training.
  • Ensure targeted training man-hours / man-days are achieved.
  • Measure the effectiveness of the training programs. Ensure high ROI (Return on Investment) for the Trainings.

Organization Development (OD) related responsibilities

  • Conduct Analysis of exit forms, understand attrition trends and take corrective actions.
  • Conduct benchmarking activities such as compensation benchmarking, Employee Engagement Survey etc. Identify issues based on these studies and implement OD Interventions.

Required Qualification & Experience  –

  • Qualification – Master Degree in Human Resource Management
  • Experience – 8 to 12 years of strong experience in HR

Required Knowledge, Skills & Abilities – 

  • Excellent Understanding of HR Best Practices
  • Excellent Communication & interpersonal skills
  • Demonstrated ability to work in a high growth and dynamic business environment.
  • Strong Hold on Compliances & Labour Law.
  • Proactive Approach.

Above is the detailed job description for HR Manager role for an HR Generalist Role. Some of the duties & responsibilities may not be assigned by some organizations based on the scope of the role of the particular HR Manager.

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